Accounting Manager

POSITION SUMMARY:   Performs various financial duties while managing the Accounting staff, to support financial  reporting for the company, in accordance with GAAP standards. 

ESSENTIAL DUTIES & RESPONSIBILITIES: include the following as well as other duties and responsibilities that  may be assigned. 

• Manage Accounting Department including staff of 3 consisting of Accounts Receivable & Credit Specialist, 
• Accounts Payable Clerk, and Inventory Mgmt Clerk. 
• Shows effective leadership by ensuring the staff has the proper training of processes, time management, and are well organized. 
• Participate in month end close and consolidation process, including cash reconciliations, analysis of accounts and monthly activity. 
• Prepare journal entries and post to the General Ledger as appropriate…daily, bi-weekly, monthly, annually. 
• Ensure monthly commission reports are prepared and presented timely, by the date stated in the contract. 
• Review transactions and ensure adherence to GAAP. 
• Recommend and implement business process improvements. 
• Assist in the preparation of monthly and annual financial reporting packages for the company and trusts. 
• Prepare recommendations for improving organizations accounting operations. 
• Assist in the periodic budgeting/forecasting processes. 
• Assist in annual CPA review and audit. 
• Provide timely reports daily, weekly, monthly and annually. 
• Assist in the preparation of governmental related returns and forms (Payroll tax, Sales Tax, Property Tax, Value Added Tax, etc.). 
• Review credit balances, refunds, and adjustments. 
• Reconcile, correct and apply adjustments to billing records. 
• Ensure strict confidentiality of financial records. 
• Assist and work with external accounting and banking personnel for annual review process. 
• Daily cash reporting and timecard review and approval. 
• Perform other job-related duties as assigned.   

GENERAL JOB PERFORMANCE STANDARDS: 

KNOWLEDGE OF WORK 
Possesses and utilizes knowledge of the job which is essential to perform the specific functions and related work. 

QUANTITY OF WORK 
Accomplishes an appropriate volume of satisfactory work under normal conditions. Ability to produce results. 

QUALITY OF WORK 
Consistently demonstrates accuracy, thoroughness, neatness and dependability to produce work within acceptable standards. 

TIMELINESS 
Completes assignments on or ahead of schedule. 

ABILITY TO LEARN NEW DUTIES   
Interprets, learns and responds to instructions for new situations, procedures or methods. 

JUDGEMENT and COMMON SENSE 
Decisions/actions are sound.  
 
COOPERATION 
Willing to work with others toward common goals. 

COMMUNICATIONS 
Demonstrates relevance and clarity of written and oral expression. Effectiveness in exchanging ideas and 
information. 

INITIATIVE 
Ability to originate, develop or create new ideas or take steps to get things done. 

PROBLEM SOLVING 
Identifies and evaluates alternate solutions and selection of the most appropriate course of action. 

ATTENDANCE and PUNCTUALITY 
Shows daily ability to be at work at scheduled time, including being prepared to work on time after breaks, meal periods and other authorized absences from work.  

QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCE

• Degree in Accounting or Finance. 
• Strong understanding of GAAP. 
• 5+ years’ experience in Accounting and Management. 
• Experience with International Accounting and Foreign Currency translation strongly desired. 
• Prior experience with Epicor Accounting system is desirable.  
• Proficiency in Microsoft Office, Excel. 

LANGUAGE SKILLS

• Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and 
• format. Ability to effectively present information.  
• Bilingual English/Spanish desired, but not necessary. 

MATHEMATICAL SKILLS

• Ability to work with general mathematical concepts. 
• Possess a high level of problem solving and analytical abilities. 

OTHER SKILLS AND ABILITIES 

• Must be well organized and a self-starter. 
• Must possess exceptional written and verbal communication skills. 
• Must be able to multitask and prioritize in accordance with changing deadlines and priorities. 
• Must be able to meet tight deadlines and take responsibility for timely and accurate completion of tasks  assigned. 
• Must be even-tempered and team spirited. 
• Must be able to make sound independent decisions based on available data. 
• Must be able to work with a variety of personalities in an effective manner. 

 WORKING CONDITIONS: working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Variations in conditions may occur under certain circumstances. 

ENVIRONMENT:  

• Approximately 100% of the time performing job duties is spent indoors, within a standard office environment. 
• Approximately 60% of the time is spent on the computer. 
• While performing the duties of this job, the employee works near moving mechanical parts and is occasionally exposed to the risk of electric shock. 
• Noise level in the work environment is usually moderate.  
• The temperature of the work environment is moderate and ranges from 65 – 80 degrees. 

PHYSICAL DEMANDS:  

• Seldom (1–5%): smell, drive, and reach above shoulders. 
• Occasionally (6-33%): bend, twist, push, pull, climb, squat, crawl, kneel, and drive. 
• Frequently (34-66%): sit, reach with hands and arms; climb or balance; stand and walk; grasp with hands and fingers; and lift up to 20 lbs. 
• Continuously (67-100%): use hands to finger, handle or feel objects, tools, or controls; see (including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus), hear and speak; key (i.e., computer, calculator, telephone); and lift (up to 10 lbs.). 

MACHINES, TOOL, AND EQUIPMENT:  

• Seldom (1–5%): automobile 
• Occasionally (6-33%): copier, fax, and 10-key calculator 
• Frequently (34-66%): computer 
• Continuously (67-100%): writing instruments and telephone 

TRAVEL:  

• This job requires minimal routine travel within close proximity to the regular assigned work location.