Benefits Coordinator

SUMMARY: Performs tasks to establish and maintain employee records and transactions in relation to benefits, deductions, and leaves.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following as well as other duties and responsibilities that may be assigned.

• Process enrollment, change and termination forms for company health insurance and other benefits.
• Maintain and update employee records and benefits files.
• Alerts employees to pending milestones and educates them on Sambrailo’s policies and practices regarding benefits.
• Collaborate with payroll and ensure that employer contributions and payroll deductions are processed accurately and in a timely manner.
• Reconcile monthly premium statements for all group insurance policies and communicate errors with third-party administrators.
• Act as a point of contact for employee inquiries related to benefits and resolve any benefits related issues.
• Collaborate with HR Manager to conduct benefits orientation sessions for new and rehired employees.
• Provide support during the annual open enrollment periods.
• Prepare and maintain employee files including confidential medical files, unemployment claims, and COBRA.
• Track and process employee leaves of absence, including FMLA and PSL.

GENERAL JOB PERFORMANCE STANDARDS

KNOWLEDGE OF WORK
Possesses knowledge of the job which is essential to perform the specific related work functions.

QUANTITY OF WORK
Completes an appropriate volume of satisfactory work under normal conditions. Produces results.

QUALITY OF WORK
Consistently demonstrates accuracy, thoroughness, neatness and dependability to produce work within acceptable standards.

TIMELINESS
Completes assignments on or ahead of schedule.

ABILITY TO LEARN NEW DUTIES
Interprets, learns and responds to instructions for new situations, procedures or methods.

JUDGEMENT and COMMON SENSE
Decisions/actions are sound including safety awareness and knowledge of customer base.

COOPERATION
Willing to work with others toward common goals.

COMMUNICATIONS
Demonstrates relevance and clarity of written and oral expression. Effective in exchanging ideas and information. Able to discuss technical aspects of new products with engineering experts, sales staff and customers.

INITIATIVE
Ability to originate, develop or create new ideas or take steps to get things done.

PROBLEM SOLVING
Identifies and evaluates alternate solutions and selection of the most appropriate course of action.

ATTENDANCE and PUNCTUALITY
Shows daily ability to be at work at scheduled time, including being prepared to work on time after breaks, meal periods and other authorized absences from work.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• 3-5 years of related experience.
• Prior experience with Paychex Flex is desirable.
• Proficiency in Microsoft Office, Excel.

LANGUAGE SKILLS:
Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and format. Ability to effectively present information.
Bilingual English/Spanish is required.

MATHEMATICAL SKILLS:
Ability to work with general mathematical concepts.

OTHER SKILLS AND ABILITIES

• Must be well organized and a self-starter.
• Must possess exceptional written and verbal communication skills.
• Must be able to multitask and prioritize in accordance with changing deadlines and priorities.
• Must be even-tempered and team spirited - a good sense of humor is desirable.
• Must have basic knowledge California Wage and Hour Law.
• Must be able to make sound independent decisions based on available data.
• Must be able to work with a variety of personalities in an effective manner.

WORKING CONDITIONS: working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Variations in conditions may occur under certain circumstances.

ENVIRONMENT:

• Approximately 90% of the time performing job duties is spent indoors, within a standard office environment.
• Approximately 60% of the time is spent on the computer.
• While performing the duties of this job, the employee works near moving mechanical parts and is occasionally exposed to the risk of electric shock.
• Noise level in the work environment is usually moderate.
• The temperature of the work environment is moderate and ranges from 65 – 80 degrees.

PHYSICAL DEMANDS:

• Seldom (1–5%): smell, drive, and reach above shoulders
• Occasionally (6-33%): bend, twist, push, pull, climb, squat, crawl, kneel, and drive
• Frequently (34-66%): sit, reach with hands and arms; climb or balance; stand and walk; grasp with hands and fingers; and lift up to 20 lbs
• Continuously (67-100%): use hands to finger, handle or feel objects, tools, or controls; see (including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus), hear and speak; key (i.e., computer, calculator, telephone); and lift (up to 10 lbs).

MACHINES, TOOL AND EQUIPMENT:

• Seldom (1–5%): automobile
• Occasionally (6-33%): copier, fax, and 10-key calculator
• Frequently (34-66%): computer
• Continuously (67-100%): writing instruments and telephone

TRAVEL:
This job requires, but is not limited to a minimal routine travel within close proximity to the regular assigned work location.