Job Description:
Western Precooling is the leading full service provider of precooling equipment, facilities and services. We are recruiting for an experienced Accounts Receivable Administrator to join our team in Fremont, CA. In this role you will perform accounts receivable duties, including billing, invoicing and maintaining customer contracts. This individual will also be responsible for preparing and revising equipment lease and cooling services agreements. You will work closely with operations, accounting and sales to ensure all contracts are accurate and customers are billed correctly.
Compensation/Salary:
DOE
Responsibilities & Duties:
- Oversee the preparation and revision of contracts and lease agreements.
- Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
- Responsible for all invoicing related to the contracts, specifically all equipment, condenser water treatment and trucking.
- Responsible for assisting with all accounting, administrative and general responsibilities in the company’s accounts receivable department.
- Serves as administrator for the company’s use of www.salesforce.com. This includes day to day administration, as well as working with management to further develop the company’s use.
- Track authorizations and correspondence and maintains detailed, organized files.
- Prepare and disseminate information to appropriate employees regarding contract status.
- Provide contract summaries and ensure contract execution in accordance with company policy.
Qualifications:
- 2 to 3 years’ experience performing accounts receivable duties.
- Proven success in contract and billing administration. Preferably in the agricultural or services industry.
- Excellent knowledge of Microsoft programs, including Excel (required).
- Experience with accounting programs needed. Great Plains knowledge a plus.
- Good understanding of state and local sales tax.
- Experience implementing www.salesforce.com.
- Solid accounting background, with an understanding accounts receivable practices and processes.
- Must be well organized, a self-starter, and possess excellent written and verbal communication skills.
- Must be able to multi-task, prioritize and adjust tasks in accordance with changing deadlines and priorities.
- Must be able to make sound independent decisions based on available data.
- Must be able to work with a variety of personalities in an effective manner.
Western Precooling offers an excellent compensation and benefits package. To learn more about us, please visit our website at www.westernprecooling.com.
