Job Description:
Southern Specialties, Inc. has been a leading grower, importer, processor and shipper of specialty produce grown in the Americas for over twenty years. Today our products are served in the finest restaurants and are sold in leading retail chain stores and club stores throughout the United States and Canada.
We are a growing organization looking for high achieving, self-directed individuals. If you consider yourself a creative problem solver, excellent communicator, motivator with excellent negotiating and closing skills and a solid background in delivering results then this may be the position for you.
Responsibilities & Duties:
- Process ach and quick deposits daily, verify and review data port lockbox for entry.
- Research discrepancies, assign adjustments to deduction management and process write offs within threshold authorized by manager.
- Follow up with bank personnel with any bank issues.
- Print statements, invoices and copy bills of lading, email and fax, as necessary.
- Gather all pertinent information to file claims for disputes according to customer requirements.
- Generate deduction management report weekly for sales to review in scheduled weekly meetings.
- Write off over and short payments per management approval in deduction management/customer ledger
- Maintaining a clean ledger with any needed Journal Entries
- Maintain customer files by scanning all pertinent documents to customer card.
- Reconcile accounts for retail customers utilizing on line resources.
- Maintain log of expiring coverage’s and request certificate’s of insurance from insurance carriers, vendors, customers, etc.
- Manages portions of approval process for Vendor Requirements
- Prepare all correspondence and maintain follow up for welcome packet. Generate bank and credit reference letters for customer credit approval process.
- Prepare expense reports, conduct surprise cash audits and reconciliations.
- Update and prepare PACA manuals for distribution.
- Provide support for annual audit (Bank or CPA)
- Provide support to Affiliated Entities for Accounts Receivable
- Initiate domestic & international wire transfers (backup only)
- Create and update grower/ vendor information on Bank’s wire transfer templates. (backup only)
Qualifications:
- Computer abilities in Word, Excel and Outlook. Bank United Image & Navision knowledge a plus.
- Ability to gather data, compile information, and prepare reports.
- Ability to calculate numbers, correct entries, post to records and attention to detail.
- Ability to use independent judgment and to manage and impart confidential information.
- Experience posting payments, preparing deposits and investigating discrepancies.
- Incumbent must possess working knowledge of accounting and banking/treasury systems.
- Ability to establish and maintain positive relationship with other departments and other associates.
- Must possess organizational skills, and prioritize timely results to management
- Ability to identify and resolve variances on all cash and banking reports
Education Requirements:
- Associate's Degree in business preferred or equivalent a plus, High School Diploma or Equivalent and three years’ experience in accounts receivable, discrepancy research, insurance knowledge and cash management.
