The Accounts Receivable and Collections Assistant is responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. The Accounts Receivable and Collections Assistant ensures that work is properly completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, yearend audit preparation and the support of budget and forecast activities. The Accounts Receivable and Collections Assistant will have contact with the organizations executive leaders and Controller which requires strong interpersonal communication skills both written and verbal.
MINIMUM REQUIREMENTS
Education
Course work in Business with an emphasis in Accounting, CPA Preferred.
Technical Skills and Prior Experience
Must be PC proficient and able to thrive in a fast -pace setting. Experience with QuickBooks or other large automated accounting system a plus. Must have strong experience with Microsoft Excel, Access and Word.
Ten key by touch required.
Strong verbal and written communication skills.
Bilingual Preferred – English and Spanish Speaker
Strong interpersonal, supervisory and customer service skills required.
Ability to multi-task, work under pressure and meet deadlines required.
Ability to Listen, Communicate (written and verbal), excellent grammar, spelling, proof reading skills and follow-up effectively with all staffing levels and clients/customers.
Ability to perform at high levels in a fast paced ever-changing work environment.
The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.
Essential Duties and Responsibilities:
• Utilize computerized accounting Software Programs
• Generate and send out invoices
• Advise customers of necessary actions and strategies for debt repayment
• Locate and notify customers of delinquent accounts by telephone and email
• Provide Customer Service Regarding collection issues, process customer refunds, process and review account adjustments. Resolve client discrepancies and short payments. Responsible for monitoring and maintaining assigned accounts – customer calls, accounts adjustments, small balance write off, customers reconciliations and processing credit memos.
• Enlist the efforts of sales and management when necessary to accelerate the collection process.
• Receive Payments and post amounts paid to customer accounts
• Negotiate Credit Extensions when necessary
• Receive and Verify Invoices and requisitions for Services
• Print and distribute monthly financial reports
• Verify Transactions comply with financial policies and procedures
• Maintain Listing of Accounts Receivable and Payable
• Prepare batches of invoices for data entry
• Record all checks and manage weekly check run
• Prepare vendor check in mailing
• List all vendors check in the log book
• Assist the Controller in the daily banking requirements
• Assist in development and implementation of new procedures and features to enhance the workflow of the department
• Prepares daily bank deposit
