Administrative Assistant

Lipman Family Farms's picture
Job Description: 

We’re looking for a bilingual (English/Spanish), goal-oriented Commodity Administrative who thrives on being successful. Grow your career within the produce industry. Develop, implement, and maintain a commodity strategy that supports a company’s supply chain. Meet demand for annual growth targets. Evaluate market conditions in order to maintain inventory levels and control cost. We have an excellent opportunity for you to make a difference, hit the ground running, and build a career with us.

This position is responsible for developing, communicating and executing sourcing strategies for a specific commodity or commodities. Interaction with sales, growing team/value team to achieve company objectives and this person must understand the constantly changing supply markets and navigate effectively to achieve success.

Responsibilities & Duties: 
  • Understand Lipman Family Farms needs and assist to develop sourcing strategy to successfully satisfy those needs.
  • Coordinate vendor appointments and assist in setting up schedule travel and meetings.
  • Build relationship with current vendor base.
  • Possess a creative eye and ability to pick out trends.
  • Keep current with industry trends.
  • Prepare and present regular supplier quality reports, price competitiveness and market trend analysis.
  • Management of Ad tracker – maintains and update as necessary.
  • Maintain and communicate purchasing plans and assemble department sales history.
  • Ensure commodities supply is available to operations personnel at all times.
  • Familiarity with industry prices and marketing practices.
  • Negotiate with vendor for better pricing.
  • Assist the accounting department to resolve problems.
  • Submit completed files and samples for purchase order processing
  • Communicate packing planning and execution.
  • Facilitate communication between departments.
Requirements: 
  • A.A. or higher degree preferred
  • 1+ years of experience in an administrative sales/buyer assistant role.
  • Bilingual strongly preferred (English and Spanish)
  • Some produce/agriculture industry and/or produce supply chain management knowledge or experience
  • Must be comfortable working in a fast- paced, constantly evolving environment and exhibit excellent multi-tasking skills.
  • Possess the ability to articulate the complexity of business needs and the capability to build/develop practical action plans based upon those needs.
  • Excellent interpersonal, negotiation, and analytical skills are required.
  • Must possess strong business acumen, encompassing the ability to see the “Big Picture” within a complex, multi-faced organization, and initiate change management with client groups.
  • Must exhibit proactive qualities, be self-directed, and have experience in facilitating meetings by utilizing effective presentation skills.
  • Must have the ability to make recommendation to effective resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulation or government law.
  • Proficient computer skills in the areas of e-mail, Microsoft Office (Power Point, Word, Excel, etc.  Required.
  • A strong spirit of teamwork and cooperation and a proven ability to cultivate and maintain positive working relationships with people at all levels inside and outside of the organization.
  • Commitment to continuous learning.
  • Strong communication and diplomacy skills and the ability to apply logical and pragmatic communication approach are required.
  • Proven leadership skills in leading, managing, and directing a team.
  • Flexible travel to all company locations, tradeshows, and industry conferences as required.

Physical Requirements:

  • Requires regular attendance and/or physical presence at the job.
  • Fast paced, high volume, detail oriented work environment.
  • The noise level in the work environment is usually moderate.
  • Occasionally requires the ability to move, lift, carry, pull or push heavy objects or materials.
  • Lift up to 20 pounds unassisted.
  • Requires extensive use of hands.

Competitive salary, bonus, 401(k) with company match, medical, dental, life and disability.

Our company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law.

This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.