Supervises and coordinates activities of workers engaged in recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls by performing the following duties.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Detail oriented and accurate.
- Experience in payroll tax filings.
- Experience with piece rate, hourly and other forms of compensation calculations.
- Experience with computerized payroll system.
- Experience and knowledge of MS Excel.
- Familiarity with government rules and regulations (SB 198, ADA, INS Regulations, etc.)
- Good supervisory skills.
- Ability work work under deadline pressures
EDUCATION and/or EXPERIENCE:
Three years related experience and/or training; or equivalent combination of education and experience is required.
LANGUAGE SKILLS:
Must be able to read and interpret documents such as safety rules. Must be able to speak effectively before groups of customers or employees of organization.
Must be bilingual – English/Spanish.
REASONING ABILITY:
Must be able to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to deal with problems involving several concrete variables in standardized situations.
TOOLS AND EQUIPMENT REQUIRED:
Personal computer, email, fax machines, standard office software (MS Office) and payroll software.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
- Reviews, or directs review of, personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll.
- Records, or directs recording of, new or changed pay rates in payroll register or computer files.
- Directs computation of pay according to company policy.
- Responsible for functions and performance of Payroll Clerk(s).
- Directs compilation and preparation of other payroll data such as pension, insurance, and credit union payments.
- Reviews and approves payroll deductions.
- Interprets company policies and government regulations affecting payroll procedures.
- Directs preparation of government reports.
- Reviews payroll to ensure accuracy.
- Monitors Compliance for: Proper employee documentation, Workers compensation reporting, Medical Insurance qualifications, EDD salary audits.
- Responsible for quarterly and year-end tax returns, W2s and other projects as assigned.
- Determines work procedures, prepares work schedules, and expedites workflow.
- Balances general ledger payroll liability accounts to tax return or to the correct amount.
- Participates in audits.
- Issues written and oral instructions.
- Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
- Studies and standardizes procedures to improve efficiency of subordinates.
- Produces and/or edits various reports for management on PC.
- Custodian of all field employee records.
- Maintains harmony among workers and resolves grievances.
- Adjusts errors and complaints.
- Any other duties assigned by the Human Resources Manager and/or the CFO.
