Job Description:
Our fast growing company is looking for an Administrative Assistant with experience in QuickBooks.
As an Administrative Assistant you are responsible for ensuring that work is properly completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting activities from importing orders to collecting invoices. You will also provide a variety of administrative duties and help maintain relationships with customers.
The ideal candidate will be up to the challenge of the produce industry with its demanding workload, dynamic environment, and constant changes.
Compensation/Salary:
DOE
Requirements:
- At least 2 years of administrative work experience, A/P and A/R
- Bookkeeping, accounting courses or some college degree related is preferred
- QuickBooks certificate
- Expertise on latest versions of QuickBooks Software (Entering vendor bills, generate reports, and related basic and advanced functions)
- Excellent knowledge of computers and the Internet. Work fluently with MS Office (Word and Excel), email, browsers
- Bilingual English/Spanish
- Detail oriented and expert in tasks follow up
- Ability to multitask and work in a fast pace environment
- Excellent time management skills and ability to be flexible
- strong interpersonal communication skills both written and verbal
- Ability to work in a team driven environment
Responsibilities & Duties:
- Enter data in QuickBooks & set up client accounts
- Generate and send out invoices
- Following up with vendors on credit notes
- Answer phones and reply to emails
- A/P for vendors and bills
- A/R and collections
- Help resolve customer related issues
- Keep office organized and clean
- Process and ship sales orders for small items on a daily basis
- Order office supplies and maintain inventory
- Assist with other admin and operations duties as needed
- Assist Sales Department
- Assist in development and implementation of new procedures and features to enhance the workflow of the department
