Job Description:
We grow, harvest, cool, process and ship millions of cartons of fresh vegetables to retailers, wholesalers and food service customers all over the world. What sets us apart is our seed to sales approach. We control the entire process, ensuring consistent high quality produce year round.
We are searching for an experienced human resources professional with a knowledge of payroll and safety process to join our team in Santa Maria, CA.
As the Human Resources/Payroll/Safety Coordinator you are responsible for ensuring that all employee paper work and documentation is completed from time cards and badges to safety certifications and meetings. You will work as a link between management and employees ensuring that all employees are following company policies and law and that they are treated and treating each other in a respectful manner.
Compensation/Salary:
DOE
Requirements:
- Five years plus proven experience in Human Resources, Payroll and Safety Programs.
- Experience in agriculture and produce industry a plus.
- Conscientious, detail-oriented, self- motivated.
- Must have strong organizational skills and ability to handle multiple tasks timely and accurately.
- Strong written and verbal communication skills.
- Strong interpersonal skills with strong ability to interact effectively with individuals at all levels of the company including: Owners, Executives, Management, and front line workers.
- Experience working with individuals across different geographies and cultures.
- Bilingual in Spanish required.
- Proficiency with the computer (Email, Excel, Word, Payroll Systems).
- Ability to plan ahead, troubleshoot and anticipate problems and solve them.
- Ability to prioritize and manage multiple job tasks.
- Ability to learn new technologies for production and record keeping.
- Be highly organized, punctual and exhibit strong work ethic.
- Willingness to learn and share knowledge with others.
- Capable and willing to work accurately, efficiently and productively for performance results.
- Strong ability to work with the Human Resource, Safety, and Payroll Team to achieve the goals at hand in a professional and positive manner.
- Travel required to Yuma, Arizona for a 5-month consecutive period, Santa Maria (7 months), Oxnard. Other travel as designated.
Responsibilities & Duties:
Payroll:
- Responsible for reviewing and ensuring accuracy of Crew ID numbers against what ALCO Crews have harvested. Ensure any discrepancies are corrected.
- Responsible for entering new hire information into Pet Tiger and ADP Payroll Systems.
- Responsible for issuing all employee badges.
- Responsible for reviewing all payroll entries prior to payroll processing.
- Work closely with Payroll Supervisor and Alco Payroll Specialist to ensure accurate and timely payroll processes.
- Responsible for collecting and submitting weekly check signature register.
Human Resources:
- Serve as a link between management and employees by fielding questions, interpreting and helping to resolve work-related issues in a professional and timely manner.
- Ensure compliance with corporate policy, fair employment practices and government regulations.
- Manage employee documentation and adhere to Corporate HR Policies.
- Advise and train Foreman and Supervisors on organizational policy matters such as equal employment opportunity, Sexual Harassment and other related corporate and legislative policies.
- Administer New Hire Orientations, Disciplinary/Counseling Actions, and Terminations.
- Respond quickly and urgently to staff vacancies and recruit, interview and select appropriate applicants.
- Plan, Organize, Direct, Control and Coordinate the personnel, training, and labor relations activities.
- Provide information and training to employees about company policies, job duties, working conditions, wages, opportunities and employee benefits.
- Conduct investigations on employee relations issues: Sexual Harassment, Grievances, Safety, Etc.
- Maintain documentation organization for: New Hires, Transfers, Promotions, Performance, and Time and Attendance. Ensure documentation reaches corporate personnel files.
- Create, improve, and monitor new hire packets to ensure legislative compliance.
- Ensure all legal postings are accessible and posted according to legislative compliance.
Safety:
- Provide general guidance, direction, advice and regulatory requirements in all areas of occupational safety and health.
- Provide leadership and direction to operating managers regarding effective accident investigation and management and return to work programs.
- Conduct weekly safety inspections of all crews, fields and machinery to ensure proactive measures against safety risk. (Lock out/Tag Out, Field/Machinery Safety Checklists, Etc.).
- Maintain OSHA documentation MSDS Binders and Chemical Lists.
- Ensure weekly safety meetings are conducted with documentation and organization.
- Coach and educate all levels of management and employees on environmental safety and health regulations.
- Establish Physician List for Employee Accidents and Illness.
- Responsible for setting up doctor appointments and escorting employee to all doctor’s visits.
- Identify, report and provide solutions for employee safety programs, regulatory compliance and employee health issues.
- Key contact for Safety and Labor Inspections. Consult with HR/Safety Director on course of action.
- Receive and review all field safety audits, and risk assessments. Complete reports as directed.
- Review all post-accident investigations and near misses for process and procedural improvements and follow-up with management.
- Responsible for the timely and accurate completion of Worker’s Compensation Claims and Reports with proper processing protocols.
- Ensure all legal postings are accessible and posted according to legislative compliance (Liability
- Policies, OSHA 300 Log, Etc.).
- Other duties as assigned.
